Buttons

Action performed

Close

Closes form without saving any changes.

Save Configurations

Applies the changes that were made and gives a message about when the changes will be applied.

Add New

Under the Tab for each Event Type, you create a new Event of that type with Add New. See the Admin Add / Edit Details for Events.

Details

Under the Tab for each Event Type, you edit / modify an Event of that type with Details. See the Admin Add / Edit Details for Events.

Tabs

Description

Inspections

Create Event types for Inspections.

Generic

Create Generic Event types.  This is a catchall event type.  Use it for Phone Calls, General Reminders or tracking a due Report from the Facility.

Permits

Create Permit related event types. For example, you can use Renewal, Expirations, or Invoice events to track the Permit status.

Pump Outs

Create Pump Out types for pumping events.

Samples

Create Sample types for sampling events. See Sample Management for more about Sample creation.

Compliance

The Compliance Events tab is a collection of all of the Compliance Events created in each of the other tabs.  Once the Compliance Event is checked on the Details Screen, it will be displayed in the Compliance Event tab.  The Compliance Event field becomes ‘checked’ by adding values to ‘Days Late Allowed NC’ or ‘SNC’.

Frequency

Add, Modify and View Frequencies within this tab.  These frequencies are used throughout the program and specifically in Facility Management and the Auto Scheduler.  They are used for creating follow-up events when an event is completed.

Quick View

The Quick View Tab lets the user customize the date options available throughout the program in the Quick View Combo Box.  Go to Sample Management, Event Management, or Violations to view an example of the Quick View combo box.  It is not always named quick view but it is always in the same location. 

The Quick View Tab allows the user to assign SORT ORDER values that change the order of the displayed Date Ranges:

This sort order:

Produces this

Shows in Events and Samples View List

This field under the Quick View Tab allows the user to select which of the Quick View Date ranges will appear in the Date Listings in Event Management and Sample Management

Compliance Event

This field allows the user to select whether or not the type of events will be used in Compliance calculations.  Add Compliance Events under the Inspections, Generic, Permits, Pump Outs, and Samples Tabs by adding ‘Days Late Allowed NC’ or ‘SNC’.

Waste Types

Create different types of wastes that you can assign to Pump Out Events. Values from the Waste Types Tab are used in the Configurations Tab when choosing the Default Pump Out Waste Type and in the Pump Out Event Details screen Waste Type drop down list. 

Pump Methods

Create different types of pumping methods that you can assign to Pump Out Events. Values from the Pump Methods Tab are used in the Configurations Tab when choosing the Default Pump Method and in the Pump Out Event Details screen Pump Method drop down list.

Inspection Result Types

Create different types of Inspection results that you can assign to Inspection Events. Values from the Inspection Result Types Tab are used in the Inspection Details screen and in the Trap Inspection screen

Maintenance Log Types

Create different types of descriptions about the condition of the Maintenance log that the facility keeps. Values from the Maintenance Log Types Tab are used in the Inspection Details screen and in the Trap Inspection screen

Configuration

The Configurations tab is listed below.

Local Configurations

For This User Only

All Events

Create Follow-up Events How?

LinkoFOG will automatically create another event for you when you complete an event with a frequency.  How should follow-up events be handled? Choices are:  Prompt, Automatically, or Never.

Create Follow-up Events Based on:

When completing an event with a frequency, what date should the Follow-up Event be calculated from?  Choices are: Due Date or Complete Date.

# of Days’ Notice for Due Events

This changes the number of days that are used in the “DUE NEXT xx DAYS” button in the STATUS BAR at the bottom of List View Screens.

# of Days for Past Due Events

This limits the number of days that Linko will go back in time to display Past Due Events. 365 days will limit the Past Due Events to the last 12 months.

Log Event Letters were sent how?

When printing an event letter, LinkoFOG can automatically log the fact that a letter was sent on the original event.  How should those letters be logged? Choices are:  Automatically, Prompt User, Never.

Trap Inspection Results

Prompt for Viol When Trap ‘In NC’:

When the Inspection Results for a Trap produce a condition of ‘In NC’ do you want to be prompted to create a Violation? Choices are Yes and No. Yes will take you to Violation Management to create a Violation.

Pump Outs and Disposals

Default Pump Out Waste Type

This selection chooses the Default Pump Out Waste Type used for the following:

Waste Type in the Pump Out Event Details

Waste Type on the Pump Out Management Screen

A user-defined list of waste types can be selected from the Waste Types Tab in Event Administration

The value typically will be FOG but other settings may be used.

When you create a new Pump Out, the Waste Type field in the Pump Out Event Details will automatically fill in with the value you choose here.

When this setting is changed in the FOG Module it also changes it in the Hauled Waste Module (if available), and the reverse.

Default Pump Method

This selection chooses the Default Pump Out Pump Method used for the following:

Waste Type in the Pump Out Event Details

Waste Type on the Pump Out Management Screen

A user-defined list of Pump Methods can be selected from the Pump Methods Tab in Event Administration

The value typically will be VAC but other settings may be used.

When you create a new Pump Out, the Pump Method field automatically fills in with the value you choose here.

When this setting is changed in the FOG Module it also changes it in the Hauled Waste Module (if available), and the reverse.

Warn When Amount Pumped Exceeds Trap Size:

When the results are entered for a Pump Out in the Pump Out Event Details or at the Pump Out Management Screen, if the amount pumped exceeds the recorded size of the Trap in Extractor Details (under the Extractor Tab in Facility Management) then do you wish to be warned? The choices are Yes or No, and the Message is a simple warning that the entered value exceeds the recorded size of the trap.

Warn When Trap Size Exceeds Amount Pumped:

When the results are entered for a Pump Out in the Pump Out Event Details or at the Pump Out Management Screen, if the amount pumped is less than the recorded size of the Trap in Extractor Details (under the Extractor Tab in Facility Management) then do you wish to be warned? The choices are Yes or No, and the Message is a simple warning that the trap size exceeds the amount pumped.

Global Configurations

For All Users

All Events

Compliance Asst – NC Event Flag

The symbol (or flag) that appears when an event is completed past the Non Compliance Date.  The default flag is NE.  To use a different daily flag, type a new one.  This flag shows on the Event Compliance reports in Compliance Assistant à Event Compliance tab.

Compliance Asst – SNC Event Flag

The symbol (or flag) that appears when an event is completed past the Significant Non Compliance Date.  The default flag is SE.  To use a different daily flag, type a new one.  This flag shows on the Event Compliance reports in Compliance Assistant à Event Compliance tab.

Use Pre and Post Events

This configuration allows the user to enable or disable the software feature called “Pre and Post Events.”  Due to the relative complexity of the use of Pre and Post Events, Linko is now shipping with Pre / Post Events DISABLED and this is the recommended configuration setting.

For past users of the Linko software who were using Pre / Post Events, no changes will be seen as backward compatibility is being provided.

Trap Inspection Results

Allow change of ‘In NC’?

Trap Inspection results containing Grease, Solids and Water measurements can be entered either at the Trap Inspection Event Screen or in the details of the extractor inspection listed there.  When you enter these results, LinkoFOG automatically determines if a ‘limit’ has been exceeded and marks “In NC” as Yes.  Do you want to allow the user the ability to change the automatically set condition of ‘In NC’? Choices are Yes or No.

Allow change of calculated Grease Amount

Trap Inspection results containing Grease, Solids and Water measurements can be entered either at the Trap Inspection Event Screen or in the details of the extractor inspection listed there.  When you enter these results, LinkoFOG automatically determines the Grease Amount (percent grease).  Do you want to allow the ability to change the automatically calculated Grease Amount?  Choices are Yes or No.

Default Trap Inspection Violation Type:

When a Trap Inspection is in Non-Compliance, what kind of Violation do you want to create?  The listed choices come from the Violations Tab under Violations and Enforcement Administration.

Default Grease/ Water/ Solids Units:

This setting is used to assign Units for Grease, Solids and Water measurements at the Trap Inspection Event Screen or in the Extractor Inspection details listed there.

 It is also used to assign Units for Trap Depth in the Extractors Details screen.

The units that can be selected come from the Units Tab of Samples and Results Admin.

Pump Outs and Disposals

Default Amount Pumped Units

This selection chooses the Default Units used for the following:

Trap Size in Extractor Details.

Amount Pumped in the Pump Out Event Details.

Amount Pumped on the Pump Out Management Screen

The units that can be selected come from the Units Tab of Samples and Results Admin.

The value typically will be GAL but other settings may be used.

When this setting is changed in the FOG Module it also changes it in the Hauled Waste Module (if available), and the reverse.

Default Pump Out Event Type

This selection chooses the Default Event Type that will be assigned automatically to a new Pump Out and Disposal Event. Add New Values for this list at the Pump Outs Tab under Event Administration. You can then select that new Pump Out type here.

When you create a new Pump Out, the Event type field in the Pump Out Event Details will automatically fill in with the value you choose here.

In Pump Out Management, the Default Event Type of PUMP will be displayed for the type of Event. (Unless you have used this Selection to choose a different Default Pump Out Event Type.)

When this setting is changed in the FOG Module it also changes it in the Hauled Waste Module (if available), and the reverse.

Use Complete Date as Disposal Date?

When the results are entered for a Pump Out in the Pump Out Event Details or at the Pump Out Management Screen, and you enter in the Date the Pump Out was completed, do you want that date to be used as the Disposal Date?

Choices are Yes or No.

This setting anticipates using the Linko Hauled Waste Tracking system, where the Disposal can be tracked from the Hauler’s Manifest. If you use the HW Module then you want to set this to NO to allow the Hauler Tracking Module to set the Disposal Date. Otherwise set to YES.

When this setting is changed in the FOG Module, it also changes it in the Hauled Waste Module (if available) and the reverse.

Remote Inspector

Last Download Sync

The last time data entered by inspectors in the field was updated in the Linko software

Next Download Sync

The next time that sync will occur again

# Months to Sync Past Events:

Allows you to limit what the inspectors see in the field.  For example, do they need to see inspections from just last year or 5 years ago?

# of Months to Sync Future Events

How far in the future should inspectors see scheduled inspections.  It’s typically not useful to see inspections scheduled 5 years in the future.

Last Upload and Download Sync:

The last time changes made in the Linko software were updated in Remote Inspector for the inspectors in the field to see.  Whenever an upload takes place, a download takes places too.

Next Upload & Download Sync:

The next time that sync is scheduled to take place

Download Sync Interval (Hours):

How frequently would you like the Download Sync to occur

Run scheduled Syncs:

This allows your to turn off the sync.  It will also appear off if a sync is currently in process.

Location of Shared Files:

This is the location of the Linko Shared Files where Attachments are stored on your network.  This setting is the same for all users of Linko.

Default:

Pressing this will place the currently logged in users Root Location of Shared Files into the Location of Shared Files field. This is useful during initial configuration of Remote Inspector

Sync Now

Press this button to force an upload and download sync immediately.  This will tell the Linko Sync Manager software, which is typically installed on another server, to perform a sync.  Assuming the Linko Sync Manager is running, a sync will start within 60 seconds.  Use Sync Status to confirm the sync ran.

Show Status

This displays information about how Remote Inspector is configured.  It is used primarily by Linko Technical Support.

Click the Refresh button to update the values on this screen.  After a sync completes, you will see the Last Upload & Download Sync date and time update so you know the sync has ran and is done.