Viewing Events

Use both the Facility Groups (created in the Facility Groups Screen) and the Event Category and Type Groups to filter your selection of list items.   For more information on our Filtering and Grouping System, Click here

Adding Events

To add an event to track, select a Facility from the <Facility No> or <Facility Name>list box then click the <Add New> button. Complete all the fields, and then click <Save>.

View or Modify

To modify, open the Details Screen by clicking on the <Details> Button and click on the <Modify> Button.  To make any changes, you must click on the <Edit> Button prior to making any changes.

Follow-up Events

When an Event is completed, a follow-up event is created. This is user-configurable in Event Admin à Configurations Tab à Local Configurations à All Events à “Create follow-up Events how?”  Choices are: Automatically, Prompt, or Never.

“Create follow-up Events based on?”  Due Date or Complete Date.

These settings apply to all types of Events, and to the currently logged on user if Linko is configured with the Security feature. Without Security, they apply to the local computer.

Logging Event Letters

Any time you print a Mail Merge letter based upon an Event, you get the option to add a Comment to the Event. Once you print the letter, the Print Log screen will open and you add whatever comments you choose to the Event’s comments field. This logs the fact that you sent the letter.

Buttons

Action performed

Complete All

Allows you to add a Completed date for every event on the screen at one time.  After you “Complete All”, new Events will be created automatically based on the Frequencies assigned for the respective Event Type(s).

Update Due

Mark all Incomplete Events with new Due Date. Clicking this control opens this window:

Enter the Due Date you want to change the Event to.

Delete

Delete an event.

Close

Closes the screen, returns to the Main Menu

Auto Scheduler

Goes to the Auto Scheduler screen where events may be scheduled for multiple Facilities at one time

Calendar

Opens the Calendar view.  The default view is for the current month

Record Selectors

Standard Record Selectors allowing you to move between displayed Events.

Status Bar

Reduced Status Bar allowing you to view a Calendar, a Calculator, Contact Information, or create a new Phone Log Event.

Filter Criteria

Description

Select by:

Facility: Allows you to select, and work with events for a single Facility one at a time.

Group: Allows you to select, and work with events for a whole group of Facilities at the same time.  These groups are created in the Facility Groups Section of the software

Group

Displays the Group name of the Facilities associated with the events displayed.  Displayed only when using "Select by: Group" mode

Facility No

Displays the Facility number of the Facility associated with the events displayed.  Displayed only when using "Select by: Facility" mode

Facility Name

Displays the Facility name of the Facility associated with the events displayed.  Displayed only when using "Select by: Facility" mode

Due Date

Drop down box offering a list of time periods.  Choosing a time period limits the Events displayed to the ones that have a Due Date within that time period. The user can create a Custom Date range (See the Custom Date explanation in the List and Details View section of Common Features) or add / modify / delete Date Ranges available in the listing via the Quick View tab of Event Administration.

Category

Choose the Category Group for the events.  Under all events you can customize a Category to contain more than one Type of group

Category / Group

Choose the Event type group that you would like to filter on.  These can be customized by clicking on the Groups/Filter button above it

Group/Filter

Opens the Filter form to create and modify groups and filters.  For more information go to the Filter Form

Quick Filter

Access the Quick Filter function by a Right Click on a field of interest and sort for and select just the records you want to display.

Item

Description

Add New

Opens the create New Event Pick box to create a new event for the selected industry.  Users can select an event category and type for the event.

Details

Opens the Event Details Screen. Modifications can be completed by clicking on the <<Edit>>  Button.

Facility

Displays the Facility Name associated with the events displayed

Event Type

The type of event.  E.g. sampling, inspection, receive report, etc.  Event types may be added to the drop down list via the Event Types of Event Administration.

Event Comments

Your comments about the event, these will show up on reports.  The field holds up to 8000 characters.

Due Date

The date that this event is due to be completed.  This date is filtered on by the Quick View Due Date function

Completed Date

The actual date that the event was completed.

If an event is given a Complete Date, and that event has a violation that does not have an In Compliance Date, the user is asked if they want to enter an In Compliance Date. If they select “Yes” the Violations screen is displayed for them to enter the date.

As events are completed, LinkoFOG will automatically schedule the next event based on the Frequency assigned to that Event Type in Event Administration.

Performed By

User who actually performed this event

Violation Exists

Has a violation been created in association with this event?  You can create a violation from any event from the Event Details screen.  That violation is then associated or related to the event for the life of the event. Double-clicking this field when it has a red YES will take you to the Violations Management screen where all the violations for that event will be listed. Double-clicking this field when it is blank will ask you if you want to Create a Violation.

Late

Is this event late or was it completed late?  If the event was completed late it will display a check

Record ID

Linko assigns a unique database ID to the event so that it can be searched on. This allows the user to quickly limit their search to one record and generate reports or letters.

Other Field Names and Config

The List View Config Link Allows you to select which fields are displayed, their order and settings. Event Management List View has a variety of additional Fields that can you can choose to display, including more complete Facility address info and Event information.

Facility No

The unique number assigned to the Facility.

Site Address 1 / 2

Lines for site information

State / Zip

What state and the Zip code for the Facility.

Event Category

Category of event.  Depending on which Category is chosen, different fields will be displayed to the user.

Created by

User who created this event within the POTW

Assigned to

Shows the listing of POTW employees from the Personnel Tab in System Administration and one can be selected to indicate that the Event was assigned to them.

Complete

Will show NO if the event is not complete.

Internal Comments

Your comments. (8000 character max)

Items

Functions

Pick a Facility No.

Choose the Facility you would like to create this event for.  This field will be populated with the current Facility selected.  However, if the last screen that was being used, had a group selected, this item would need to be filled in.

Pick a Facility

Choose the Facility by its Name.

Pick an Address

In the case where Restaurants have the same name, sometimes you can only search for them by the address. Choose that here.

Pick an Event Category

Choose the event Category for the event.  Remember that the event category will affect the fields that will be displayed.  Once an event category is chosen, the Pick Event Type drop down list will be populated with only the event types that apply to the category

Pick an Event Type

Choose the event type that best describes the event you are entering.  If you do not see an event that meets your needs you can always add or modify event types in the Event Administration Screen

Apply

This button will open the corresponding event details screen to continue the event creation process

Cancel

This button will cancel the event creation process and close the form