Event Compliance

Enter LinkoFOG Compliance Assistant from the Menu Bar / Compliance / Review Compliance.

When you click on the Gather Information button for the Event Compliance Tab, the program:

§  Gathers the Events that match your selection criteria. 

§  Reviews Event Types to see which events are “Compliance Events” and what the Compliance Days Late are set to.

§  Calculates Event compliance by comparing Event Due Date with Event Complete Dates.   

§  Flags events for NC or SNC depending on the exceedance of Compliance Days Late

A status message is displayed as the calculations are performed and when the process is complete.

The reports display event information and flag late Compliance Events as NC or SNC. Violations are temporarily created for your review in the Violations Tab.

Review Violations

Running Gather Information for Event Compliance will create Temporary Violations if any of the Event Types have exceeded their permissible Days Late. These Violations have not been saved as records in the Linko Database. They are created temporarily so that you may review the Violations before telling Linko to create them as records in the Database.

Linko will inform you that Violations have been created and the Violations tab will become available. Open the Violations Tab and review the Violations and create Violations of interest.

Note: the Violations Tab does not become visible until after the User gathers information.

You must review the list of Temporary Violations prior to creating them to ensure the Facility has not already received a violation for the particular incident.

Buttons

Action performed

Close

Closes the screen, returns to the Main Menu.

Gather Information

Begins the compliance check by gathering the data based on the criteria you have selected determining if any Events are in Non-compliance.

System Reports

Event Violations

Report of events where due dates were exceeded as well as indications of how many days late they were.

Facilities In SNC

Lists all Facilities based on your current search criteria that have events that exceeded the “Days Late Allowed SNC” setting in Event Administration.

Event Table Report

Data Sheet/table view of events which have due date exceedances.

User Reports

User Reports

Future versions of Compliance Assistant will provide the ability to make a custom user report based upon one of the System Reports used for Events.

Tabs

Description

Event Compliance

Linko automatically lists the Event Types that have been configured with “Days Late Allowed NC” or “Days Late Allowed SNC”. Users can select individual event types from which to gather information for the reports.

Note:  By default, all items listed in the Event Type selection box are included in the criteria. However, if you select one or two items in the selection box, just those items are included in the criteria and the other items are not.

Violations

After Gathering Information, Linko automatically creates Temporary Violations when appropriate for the Event Types chosen.

Field Name

Description

Select by:

Facility: Allows you to select, and check the compliance of Facilities one at a time.

Group: Allows you to select, and check the compliance of a whole group of facilities at the same time.

Facility

Displayed only when using "Select by: Facility" mode. Use to select a FACILITY from the list box.

Select Quick View

Drop down box offering a list of time periods. Choosing a time period limits the Samples reported on to the ones that have a Sample Date within that time period. The user can create a Custom Date range (See the Custom Date explanation in the List and Details View section of Common Features) or add / modify / delete Date Ranges available in the listing via the Quick View tab of Event Administration.

Report Start Date

The beginning date in the range of events to use in the compliance check.

Report End Date

The end date in the range of events to use in the compliance check.

Event Type  

The types of events to include in the compliance check. Only Event Types that have had ‘Days Late Allowed NC” or “Days Late Allowed SNC” configured in Event Administration will show here.

Violations Tab

Displays both the Existing and Temporary Violations.

Temporary Violations are generated after Compliance Assistant completes the Gather Information process.

Existing Violations are the current Violations that exist in the Database manually created for Non-Compliant Events.

Users can edit the Details of Violations, ignore the temporary Violations that Linko lists, or Create them as permanent records in the Database.

If you choose to create permanent violations records in the database, you can then view and manage those violations in Violation Management. There you can enforce the violation and send Notice of Non-Compliance letters.

Violation Selection

Sort: Clicking on Industry, Sample, Non-Comp Date, and Create Violation column names allows Sorting Ascending or Descending.

Violations Options: Drop-Down list allowing the User to view Only Pending, Only Existing, or All Violations.

Buttons

Action performed

Create Violations

Clicking on Create Violations instructs Linko to create and add Violation Records to the Database for each of the listed Records that have a Checkmark in the ‘Create Violation’ column.

Details

Opens the Violation Details screen for review of the Violation.

Select All / Deselect All

These allow you toggle on and off having all the Violations selected for creation.

Item

Description

Facility

Displays the Facility Name associated with the violations displayed

Sample

This field is not applicable to Event Compliance as these Violations are not Sample based.

Violation Type

Indicates the type of the Violation depending on the circumstances of the sample and the compliance calculation. Typically, this field will display ‘SNC-E’ for a non-compliant event type.

NonCompDate

The date that the Non-Compliance (Violation) occurred. This is the Due Date of the Non-Compliant event.

Violation Description

Displays the details of the Violation Description. Only the first line is displayed. To read the whole Violation Description, double-click in the Violation Description field and the ZOOM window will open showing the full description. (This is not editable.)

Existing Violation

Linko displays a checked box to indicate that the Record indicated is an Existing Record in the Database.

Create Violation

Click in the box to indicate that this is one of the Violations that you want to create as a permanent record in the database.