Violation Management View

Track and report Facilities that are in non-compliance for any reason. Manage notices of non-compliance related to failed Inspections, late receipt of reports, failure to perform Pump Outs on time, and other activities.

This list view is User Modifiable in the “white” fields. The “grey” fields remain locked and cannot be updated by the Users. The information changed here will be shown in the details screens of the individual Violations.

	Violations Management Screen		When you first enter the Violations screen, you are viewing a list of violations that meet the selection criteria. If you do not see any violations, it is because none match the criteria. Try clicking the Group option and / or expanding the date range. Review violations for a particular Facility or a group of Facilities. You will see a list of violations corresponding to the selected Facility or Group. Click the Details button to see all of the violation information. To understand how to create a group, go to the Groups section. After a Violation has been created you can send a Notice of Non-Compliance letter and even track a compliance plan related to the violation. Create your own violation and enforcement types and compliance plans in Violation and Enforcement Administration
	Creating a Violation		Create a Violation from multiple locations: Directly from the Violations screen, used for violations such as a Reporting Non-Compliance event. Click the Add New button. This will take you to the Violation Details screen. Automatically from the Results screen <Parameter Violation> for exceeding the Daily concentration or mass limit of a pollutant. When at the Event Management screen, and an event takes place that results in a violation, you can quickly add the violation from the Event Detail Screen. Running Compliance Assistant will give you the option to create violations that it identifies. Double-clicking in a blank “Violation” field at the Event Management screen, and the “Has Violation” field in Sample Management will ask you to create a Violation. If these fields show a red YES, then double-clicking the Yes will take you to the Violation Management screen.
	In Compliance		If the violation is complete, enter the date the Industry became in compliance.
	Enforcements		Use the Enforcements tab then New to enter enforcement actions in response to the Violation. On the Enforcement Detail Screen fill in the appropriate fields, choose violations to enforce if you have more than one, and click on the save button. After you click Save, you can print an NOV letter summarizing the Violation by clicking the Reports button.
	Buttons		Action performed
	Add New		Goes to the Violation screen to create a new violation for the selected permit.
	Details		Goes to the Violation Details Screen, where details may be entered and/or reviewed for the violation, compliance schedule, and enforcement action(s).
	Close		Closes the form, returns to the Main Menu.
	Cancel		Closes and exits without saving changes.
	Group/Filter		Opens the Filter form to create and modify groups and filters. For more information go to the Filter Form
	Quick Filter		Access the Quick Filter function by a Right Click on a field of interest and sort for and select just the records you want to display.
	Filter Criteria		Description
	Select by:		Facility: Allows you to select, and work with violations for a single Facility at a one time. Group: Allows you to select, and work with violations for a whole group of Facilities at the same time. These groups are created in the Facility Groups Section of the software
	Facility No		Displays the Facility number of the Facility associated with the violations displayed. Displayed only when using "Select by: Facility" mode.
	Facility Name		Displays the Facility name of the Facility associated with the violations displayed. Displayed only when using "Select by: Facility" mode.
	Group		Displays the Group name of the Facilities associated with the violations displayed. Displayed only when using "Select by: Group" mode.
	Select View by NC Date		Drop down box offering a list of time periods. Choosing a time period limits the Violations displayed to the ones that have a Date of Non-Compliance within that time period. The user can create a Custom Date range (See the Custom Date explanation in the List and Details View section of Common Features) or add / modify / delete Date Ranges available in the listing via the Quick View tab of Event Administration.
	Category		Choose the Category Group for the violations. At this point, only the violations category is available.
	Group / Type		Choose the Violation type group that you would like to filter on. These can be customized by clicking on the Groups/Filter button above it.
	Item		Description
	Facility		Displays the Facility Name associated with the violations displayed.
	NC Date		The date that the Non-Compliance (violation) occurred. This date is filtered on by the Quick View Due Date function.
	Violation Type		The type of violation. Violation types may be added to the list box via the Violation Types of Violation and Enforcement Admin.
	Violation Description		Description of the violation (8000 character limit).
	Enforce Date		The last enforcement date associated with the violation.
	In Compl Date		Date the Facility is back in compliance. This can be edited on the Violation Detail Screen .
	Date Notified		The date that the Industry notified the POTW of the violation.
	Related Items		Does this violation stem from another event, such as a sample? Or were there other events generated from this violation? The software will track items like this in the related items section. This is a great place to view the “Escalation Of Events” that has taken place.
	Other Field Names and Config		The List View Configure Link Allows you to select which fields are displayed, their order and settings. The Violation Management screen has a variety of Fields that can be used including additional Facility info, and Internal Comments.
	Industry No		The Industry’s unique identification number.
	Site Address 1		Industry Address
	Site Address 2		Industry Address
	City		Industry’s location city
	State		Industry’s location State
	Zip		Zip code
	24 Hr.		Did the Facility give the POTW notice of the violation within 24 hrs? This field NOT auto populated with the information displayed on the Violations Details screen, however it is manually checkable.
	Map Category		The map code location you assigned in the Industry Management Site Info tab.
	Created By		Shows the listing of POTW employees from the Personnel Tab in System Administration and one can be selected to indicate that the Event was created by them.
	Date Detected		The date the violation was first detected.
	Detected By		This may be either personnel for the POTW or the Industry or other means.
	Internal Comments		Your comments (8000 character max).
Attachments:		Add new attachments or view existing. See Using Attachments for more details

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Violation Details

Create a record of a violation by an Industry.

Buttons	Action performed
New	Clears values and allows you to create a new Violation. While editing, the New, Edit, Close, and Record Selector buttons will be disabled.
Edit	Allows you to edit the displayed Violation. While editing, the New, Edit, Close, and Record Selector buttons will be disabled.
Save	Saves the changes made to the Violation. Only enabled while editing or creating an entry.
Close	Closes the screen.
Cancel	Cancels any changes made to the Violation. Only enabled while editing or creating an entry.
Delete	Deletes the Violation.
Tabs	Description
Violations	Use to enter the violation description, violation type, the date of non-compliance, and the date that the user is back in compliance. Description: Used to enter up to 8000 character description of the violation. Violation Type: The type of violation. e.g., parameter, reporting, compliance schedule, other, etc... Created By: Who within the POTW created the violation? Date of NC: The date that the violation occurred. Date Detected: When was the violation action was first noticed? Detected by: Who first noticed the violation? This is not limited to Facility contacts or Municipal employees. Date notified: This field is used to help POTW employees verify if 24-hr notice was given. 24 hr.: Was 24-hr notice given to the POTW by the Industry? In compliance: The date that the violation has been resolved and the Facility is back in compliance. Attachment: Use Browse. to store the location of any electronic document, which may apply to the violation
Enforcements	Enter enforcement actions taken for this violation. Also has quick access to an NOV letter. Add New: Enter a new enforcement for this Violation. Details: View and modify enforcement information. Enforcement type: The type of enforcement that was taken. E.g., verbal warning, written NOV, fine, etc. Enforcement Description: Detail information of up to 8000 characters about the enforcement. Enforce Date: The date the enforcement was taken. Default date is "today". To change the date, enter a new one. Penalty amount: The dollar amount of the fine levied, if any. Plan Due: The date the compliance action(s) must be completed. Enforced By: POTW employee who completed the enforcement for this violation? Person Contacted: Industry person contacted about the Enforcement. Mail Receipt: If you send notice via US Mail did you get a delivery receipt number? Compliance Plan What is the Compliance plan for this violation? There may be several per violation. Add or Remove Violations: This allows you add additional violations to be covered under the same enforcement action.
Related Events	View the event causing the violation, enforcement actions and follow-up compliance plans and events. Details: View and modify event information. This button will open up the details screen for the event. An example of this screen can be seen on the “Events Details Screen” Event Category: Category of event. Event Type : Type of event Date Created: The Date the Enforcement and Event were created. Completed Date The date that this event was actually completed. Source: Was this event the “Source” of the violation? Often the source of the violation is the sample that had a parameter compliance violation or failed Inspection.

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