Enforcement Management View

Provides the ability to review Enforcements for a single Facility or a group of Facilities.

Enforcements Management Screen	When you first enter the Enforcements screen, you are viewing a list of Enforcements that meet the selection criteria. If you do not see any Enforcements, it is because none match the criteria. Try clicking the <Group> option and / or expanding the date range. You can review Enforcements for a particular Facility or a group of Industries. The listing shows Enforcements filtered by the “Enforced Date” field. You can click on Viol to see the Violation Details screen of the Violation associated with the Enforcement. You can click on Enforce to see the Enforcement Details Screen of the Enforcement itself. You cannot create a new enforcement from this screen. The only way to enter this screen is via the VIOLATIONS / View Enforcements selection from the MENU BAR at the TOP. To understand how to create a group, go to the Groups section.
Create Enforcements	Enter the Enforcement Tab via the Violation Details screen to create a new Enforcement - to enter enforcement actions in response to the Violation. On the Enforcement Detail Screen fill in the appropriate fields, choose violations to enforce if you have more than one, and click on the save button. After you click Save, you can print an NOV letter summarizing the Violation by clicking the Reports button.
Creating a Violation	See the Violations screen for creating Violations or go directly to the to the Violation Details screen by clicking on Viol
Reporting on Enforcements	The System Reports “Violations and Enforcements” and “Violations and Related Events” provide a means of analyzing and reporting on Enforcements.
Enforcement Groups	All Enforcements is the default group to use to select Enforcements. Compliance Plan Due is group that lists the Enforcements that meet two criteria: (a) They have an assigned Plan Due Date. (b) And there is NO In Compliance Date.
Buttons	Description
Viol Enforce	You can click on Viol to see the Violation Details screen of the Violation associated with the Enforcement. You can click on Enforce to see the Enforcement Details Screen of the Enforcement itself.
Close	Closes the form, returns to the Main Menu.
Cancel	Closes and exits without saving changes.
Filter Criteria	Description
Select by:	Industry: Allows you to select, and work with enforcements for a single Industry at one time. Group: Allows you to select, and work with enforcements for a whole group of Facilities at the same time. These groups are created in the Facility Groups Section of the software
Industry No	Displays the Facility number of the Facility associated with the enforcements displayed. Displayed only when using "Select by: Facility " mode.
Industry Name	Displays the Facility name of the Facility associated with the enforcements displayed. Displayed only when using "Select by: Facility " mode.
Group	Displays the Group name of the Facilities associated with the enforcements displayed. Displayed only when using "Select by: Group" mode.
Select View by Enforced Date	Drop down box offering a list of time periods. Choosing a time period limits the Enforcements displayed to the ones that have a Date of Enforcement within that time period. The user can create a Custom Date range (See the Custom Date explanation in the List and Details View section of Common Features) or add / modify / delete Date Ranges available in the listing via the Quick View tab of Event Administration.
Category	Choose the Category Group for the enforcements.
Group / Type	Choose the Enforcement type group that you would like to filter on. These can be customized by clicking on the Groups/Filter button above it.
Group/Filter	Opens the Filter form to create and modify groups and filters. For more information go to the Filter Form
Quick Filter	Access the Quick Filter function by a Right Click on a field of interest and sort for and select just the records you want to display.
Item	Description
Industry Name	Displays the Facility Name associated with the Enforcements displayed.
Violation Type	The type of violation. Violation types may be added to the list box via the Violation Types of Violations and Enforcement Administration.
Enforcement Type	The type of the Enforcement. Enforcement types may be added to the list box via the Enforcement Types of Violation and Enforcement Administration.
NC Date	The date that the Non-Compliance (violation) occurred.
Enforce Date	The last enforcement date associated with the violation.
Plan Due Date	The date the Enforcement Plan is due to be completed.
In Comp Date	Date the Facility is back in compliance. This can be edited on the Violation Detail Screen.
Violation Description	Description of the violation (8000 character max).
Compliance Plan	The Compliance Plan that the Facility must follow to get back into compliance
Related Items	Does this violation stem from another event, such as a sample? Or were there other events generated from this violation? The software will track items like this in the related items section. This is a great place to view the “Escalation Of Events” that has taken place.
Other Field Names and Config	The List View Configure Link Allows you to select which fields are displayed, their order and settings. The Violation Management screen has a variety of Fields that can be used including additional Facility info, and Internal Comments.
Attachments:	Add new attachments or view existing. See Using Attachments for more details

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Enforcement Details

Create an Enforcement Record for a violation, and print a NOV or other letter.

Item	Description
Facility No	ID of Facility whose Enforcement is displayed below.
Facility	Name of Facility whose Enforcement is displayed below
Create Event	Opens new Event window allowing you to create a follow-up type of event for this Enforcement.
New	Clears values and allows you to create a new Enforcement. While editing, the New, Edit, Close, and Record Selector buttons will be disabled.
Edit	Allows you to edit the displayed Enforcement. While editing, the New, Edit, Close, and Record Selector buttons will be disabled.
Save	Saves the changes made to the Enforcement. Only enabled while editing or creating an entry.
Close	Closes the screen.
Cancel	Cancels any changes made to the Enforcement. Only enabled while editing or creating an entry.
Delete	Deletes the Enforcement.
Enforcement Type	This combo box lists all possible Enforcement types available. These types are editable in Violations System admin Page
Enforcement Description	Description of the enforcement type (8000 characters).
Document	Link to a document associated with the particular enforcement. If an NOV letter is created from this enforcement, its location on your machine/server will automatically be added to this document link. Subsequent changes to this document will automatically replace the older version.
Browse...	Opens a file browser allowing you to select a file for association. View the document once it has been entered here by clicking on the Browse button.
Penalty amount	The dollar amount of the fine levied, if any.
Enforce Date	The date the enforcement was taken. Default date is "today". To change the date, enter a new one.
Plan Due:	When is the Compliance plan/event due for this violation?
Enforced By:	POTW employee who completed the enforcement for this violation?
Person Contacted	Who was the person contacted at the Facility regarding the Enforcement? You will notice that this field is populated with contacts for the Facility; however, this field is not limited to that list of contacts.
Mail Receipt	Store your mail receipt to any enforcement action. This field will also be displayed on the NOV letter.
Compliance Plan	The requirements for the Facility to get back into compliance. Indicate all dates and actions here. This will be displayed in the NOV Letter.
Select Plan	This button allows a user to open the Select Compliance Plan window, where you can select a predefined compliance plan. The plans you choose can overwrite the existing plan in the Enforcement Compliance Plan field, or it can append to it. This allows you to create a personalized plan from different available compliance plan paragraphs. This button is only available when you are editing the Enforcement. If you go to Violation and Enforcement Admin, and the Compliance Plans tab, you can create, edit, and modify Compliance Plan / Paragraphs to customize to your POTW’s program.
Internal Comments	Enter comments regarding the enforcement that will remain internal to the POTW. These comments will not show up on the NOV letter. (8000 character max)
Violations Enforced	Here you will see a list of violations that are currently scheduled to be enforced with this enforcement action. All of the violations from this list will be displayed on the NOV for this enforcement. To add, modify or remove items click on the Add or Remove Violations button.
Add or Remove Violations	Opens a form for users to easily associate violations with this single enforcement. If you have multiple parameter violations that you would like to enforce with a single enforcement and NOV letter, this is where you would complete that process.
Status Bar	Reduced Status Bar allowing you to view a Calendar, a Calculator, Contact Information, or create a new Phone Log Event.

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Select Compliance Plan

Create, edit, and assigned sequence values to Compliance Plan paragraphs customized to your Compliance Program.

Item	Description
Cancel	Cancels any changes made and returns to the Enforcement screen.
Overwrite Existing Plan	When this choice is selected, hitting the SELECT button beside one of the Plans Overwrites whatever is currently in the Enforcement Details Compliance plan field, with the information in the Compliance plan.
Append to Existing Plan	When this choice is selected, hitting the SELECT button beside one of the Plans Adds the information in that plan on to the end of whatever Compliance Plan is currently entered on the Enforcement Details Compliance plan field.
Select	This button tells Linko that you want to use the Plan associated with the chosen Select button to either add or append depending on the above settings to the Compliance Plan Field in the Enforcement window. You can hit multiple Select buttons for different plans to create a customized plan. The plans are added to the Enforcement Compliance Plan field in the order that you select them.
Plan Abbrv.	This is an identifier of the Compliance plan, created in the Violation and Enforcement Admin.
Seq.	This stands for Escalation Sequence which is assigned when you create the Compliance Plan / Paragraph in the Violation and Enforcement Admin. This can be used to write step-by-step processes of escalating enforcement actions.
Plan Description	This is a verbal description of the Plan. You can double-click in the field to open an expanded view of the information, or click once and use the small scrolls on the side to read through it. You cannot edit this information here.
Compliance Plan	This is the actual listing of the Plan / Paragraph. You can double-click in the field to open an expanded view of the information, or click once and use the small scrolls on the side to read through it. You cannot edit this information here.

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Enforcing Multiple Violations

Item	Description
Add/Remove	Add or remove violations to be enforced by this Enforcement. Use these buttons to switch Violations from the Existing Violations to the Enforced Violations section, or back.
Close	Closes the screen.
Existing Violations with NC Dates of:	Select the date range of interest via the Pull-down and the existing Violations with NC dates during that range will display in the window below.
Violations That are Being Enforced with this Enforcement	Violations that are scheduled to be or have been enforced by this enforcement. These violations will show up on the NOV letter that can be generated from the enforcement.
Violation Description	When you Select one of the Violations listed, this field pulls in the Description from the Violation details.

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