Add List/Delete NAs

Clicking this Add List button will load the list of parameters that are currently in affect (based on the sample date) and are not retired from the Monitoring Point associated with this sample.  Clicking on Delete NAs will remove any of the results that have a result of NA as the value.

Results with NAs/All Results

Use these toggle buttons to display only results with NA as their Value or All Results.  Note: when adding lots of results it will be advantageous to view only the results that you have not yet entered (results with NA as their value). 

Add Parameter Results

When you click the <R> (results) button on the Sample Management Screen on a new sample, the Results Management screen opens and the list of parameters with a result of NA is loaded automatically instead of manually as explained in the Add List button above. 

You can control how this listed is populated in Samples and Results Administration with the “Auto-Add ‘NA’ to New Sample Results?” selection.  Your choices are Yes, No or Ask.

Click on the New button if a parameter you tested for is not automatically loaded into the screen.  This allows you to select a New Parameter from the Parameter Pull-down, and add the corresponding details to the result record. You can also click the details button button to open the Result Details screen for the results. 

Default Results

Choosing “Prompt for ‘NA’ Result Defaults on New Samples?” in the Configurations Tab under Samples and Results Admin, you will be presented with a Default Results Screen when you enter Results Management. 

This screen allows you to enter default data that will be applied to each parameter that has a result of NA. Configure the Fields displayed in the Result Defaults window by using the Config hyperlink and by checking the “Prompt for Default” Box for the fields desired.

Please take note that your sample Collection Method, Start and Stop Date and Times, as well as flow information can all be filled in on this Default Results screen. 

Parameter info auto-filled

When you select the parameter, the default units, daily and monthly limits (Mass Based limits also if enabled) are automatically filled in from the Monitoring Point Limits for that Monitoring Point. 

Parameter Exceedance

Choosing “Create Result Limit Violations?” under Samples and Results Admin gives you the options to Automatically, Prompt When Over Limit, or Never open a prompt Message to go to the Violations Management screen and create a violation.

When entering your Parameter results, if you are prompted, select Yes to create a Violation, and Linko will take you to Violation Management. Users can leave the Violation description as created by the software or Edit the description right there on the Violation Screen. Then Save the displayed Violation and you will be returned to the Results screen.

If you select No at the previous prompt, you will return immediately to the Results screen.

As users enter results, the value of that daily result is compared to the Categorical Limit (configured in the Monitoring Point Parameters list) that is in effect for that sample date.

If the result is over the categorical limit, the ‘flag’ field is set to ‘D’.

This flag is user configurable in Sample and Result Administration under the Configurations tab.

Auto-Save

Moving to another result record automatically saves the information you entered.

Delete Parameter Results

Select the Parameter that you would like to delete, click on the Delete button. 

Print Parameter Results

Click on the Reports button, select the report of interest and click on Preview Report.

Item        

Description

Facility No

Number of Facility whose Sample Results are being displayed below

Facility Name

Name of Facility whose Sample Results are being displayed below

Sample Name

Name of Sample whose Results are being displayed below

Monitoring Point

Monitoring Point of Sample whose Results are being displayed below

Sampler

Person who took the Sample whose Results are being displayed below

Sample Event Date

Date that Sample was taken

Results with NA’s or All Results

You may choose to display all Results, the default, or only display those results whose Concentration Result is ‘NA’.  This allows you to easily list, and then edit, the Results whose values have not been entered

Copy

Opens Copy Results window allowing you to copy results from a different sample

Add List

Adds a Result item for each parameter associated with the Sample’s Monitoring Point.  Each new Result is created with the default value of ‘NA’

Delete NA

Deletes all Results whose value is ‘NA’

New

Opens Result Details screen allowing you to create a new Sample

Delete

Deletes the selected Parameter

Close

Closes the screen

Cancel

If editing or adding a Parameter, allows you to cancel your changes without saving

Details

Opens Result Details screen displaying the selected Parameter and results

Parameter

The pollutant parameter name

Analysis Method

The lab method used to analyze the sample.

Conc. Result

The concentration result for this parameter

Numeric Result

The concentration result for this parameter stored as a numeric value. If exported to Excel, this value will not require conversion from text to number.

Adjusted Result

The concentration value after applying any concentration value adjustments to the concentration result.

Result Flag

Displays a flag when Hold Times (H) or Collection methods (C) are violated.  You may enter your own flags to identify this result.

Conc Units

The concentration unit of measurement for this parameter

Collection Method

This field will auto-fill based upon the method configured in the Monitoring Point for collecting the sample.

Reporting Limit

Reporting limit for this result.  When entering a < value, the value following the < will be automatically entered into this field.

Conc Daily Limit

The concentration daily limit for this parameter

Conc Limit Units

The concentration limit units assigned to this parameter in Monitoring Point Limits

Exceedance

Non-compliance flag.  If the result exceeded limits, a red ‘flag’ (D) is shown here.  This flag is configurable in the Samples Admin. Double-clicking the field when the flag is displayed will take you to the Violation Management screen if a Violation exists, otherwise you will be prompted to create a violation.

Start Date Sampled

Beginning date of a composite sample.

End Date Sampled

End date of a composite sample. If a grab sample, both Start and End will be the same.  Both dates are automatically set to the Sample Complete Date entered for the Sample.

Date Analyzed

The date the sample was analyzed at the lab.

Record Selectors

Standard Record Selectors allowing you to move between displayed Results.

Status Bar

Standard Status Bar allowing you to jump to a listing of Violations without enforcements, a listing of due and overdue Events, a listing of related Reports, a Calendar, a Calculator, Contact Information, or a new Phone Log Event

Other Field Names and Action Menu – Config Layout

The List View Configure Link Allows you to select which fields are displayed, their order and settings. The Result Management screen has a variety of Fields that can be used including Mass information (often not used in FOG), lab information and comments.

Action Menu – Excel Preview

Excel preview will take your current list view and create a spreadsheet view you can export to Excel.

Conc Monthly Limit

The concentration monthly limit for this parameter

Compliance Result

Should this Result be used for compliance calculations in Compliance Assistant?

Mass Result

This field value is auto-calculated by Linko based upon the Flow, Flow Units and Conc. Result.

Mass Daily Limit

The mass daily limit as assigned in the Monitoring Point.

Mass Units

The units of measurement for mass limits

Mass Exceedance

Non-compliance flag.  If the result exceeded limits, a red ‘flag’ (D) is shown here.  This flag is configurable in the Samples and Results Administration screen. Double-clicking the field when the flag is displayed will take you to the Violation Management screen if a Violation record exists.

Mass Monthly Limit

The monthly limit assigned for the mass in ppd.

Flow

Flow measurement for the sample.  Necessary to calculate Mass Based Results.

Flow Units

Flow measurement units for the sample, mgd or gpd.  Necessary to calculate Mass Based Results.

Lab Samp ID

Lab Identification number of the sample.

Method Detection Limit

The limit determined by the lab to be their effective level they can measure accurately.

Diluted by Lab

Whether or not the lab needed to dilute a particularly dirty sample.

Use in Avg?

Whether or not this parameter is being used in a Sample Average.

Comments

Comments about the parameter result.

Param Sort Order

Provides the ability to sort the Parameters based upon the Sort Order number assigned under the Parameter Details in Samples and Results Administration.

Enable Default Results

You can enable Default Results under “Sample and Result Administration” à “Configurations tab” à “Local Configurations” à “Results Section” à “Prompt for ‘NA’ Result Defaults on New Samples.” When selected, the Default Results window opens when you open the Result Management screen to enter data.

Item

Description

Continue...

Once you have entered the information that will be applied to all the results, Continue takes you to the Results Management screen

Field / Field Value

Enter in the information that is common for each parameter for that sample. The data you enter will be applied to each parameter with a concentration result of ‘NA’.

The fields displayed depend on what you configured using the Config Hyperlink on the Results Management screen with a check in the ‘Prompt for Defaults’ box.

The following are just examples of fields you can select.

More fields can be selected using the Config link.

Flow / Flow Units

Selecting these fields for a Default Result allows you to enter in the Flow and Flow Units just once for all the Parameters you sampled.

Start / End Date Sampled

Selecting these fields for a Default Result allows you to enter in the Sampling dates just once.

Date Analyzed

This field will automatically pull the Value for the “Analyzed Date” at Sample Management, entered when you created the Sample.

Item

Description

Cancel

Closes window without copying any Results

Copy

Copies Results from selected Original Sample

Current Facility

Facility that the Results will be copied to

Current Sample

Sample that Results will be copied to

Original Facility

Facility that has the Sample the Results will be copied from.  This drop down box lists all Facilities

Original Sample

Sample that the Results will be copied from.  This drop down box lists all Results for the selected Original Facility

Buttons

Action performed

New

Adds a new parameter result

Edit

Opens the current results for changes.

Save

Saves Record.

Close

Closes the screen, returns to the Results Management screen

Cancel

Cancels modifications or newly added information

Delete

Deletes the selected result

Item

Description

Facility No

Displays the Facility’s identification number

Facility Name

Displays the Facility name

Sample Name

The sample for which the results on this screen apply

Monitoring Point

The monitoring point associated with these results

Sampler

The name of the person that collected the sample

Sample Event Date

The date and time that the sample was collected

Results with NA’s or All Results

You may choose to display all Results, the default, or only display those results whose Concentration Result is ‘NA’.  This allows you to move quickly through the parameters you need to enter.

Parameter

The parameter or pollutant name.   The parameter entered must exist in the drop down list

Conc. Result

The analytical testing result of the parameter.

Result Flag (s)

If the results are over the daily limit a D will flag the result.

Units

The unit of measure for this parameter. The unit entered must exist in the drop down list

Conc. Daily Limit

The daily concentration limit for this parameter. Daily and Monthly Limits come from the Facility's Monitoring Point Limits. This field will be automatically filled if the parameter's limit has been set for this monitoring point.  Note:  The effective date within the Monitoring Point Limits must be prior to the sample date for the Daily Limits to be displayed on this screen

Conc. Monthly Limit

The monthly or average concentration limit for this parameter.  This field will be automatically filled if the parameter's limit has been set for this monitoring point

Reporting Limit

This field can be used for the PQL or Reporting Limit.

Detection Limit

The limit that the Lab indicates is their measurement limit.

Analysis Method

EPA Regulation requirements regarding the sample testing procedure

Date Analyzed

The date the Lab completed its analysis.

Compliance Result

Should this result be used in compliance checking within the compliance assistant?

Diluted by lab

Was a dilution used in sample?

Used in Sample Average

Should this result be used in sample averages?  The Default for this field is Checked or Yes.  If this result is used in a sample average, only results marked as Used in Sample Average will be included in the Sample average.  Do you want to see the sample Averages Screen?

Flow

That amount of gallons being discharged at the monitoring point

Flow Units

Unit of measurement the flow was measured in.  Linko Software accepts Million Gallons Per Day (MGD) and Gallons Per Day (GPD)

Collection Start/End Date

The date and time the sample was taken. These dates default to the Sample Date entered on the Sample Management screen.

Collection Method

The method in which the sample was taken, Grab, Composite…  These are configurable in the Samples and Results Configuration Screen

Lab Sample ID

Lab Identification for the Sample

Result Comments

Any additional information for the Parameter result.