Choose Group or Individual Industry

Access the Auto Scheduler from the button on the Event Management List View screen. Then use the selection options to select the Industry or Group of Industries to schedule an event for.

Select the type of event you want to schedule

Use the drop down list under “Select Events” to choose the event you want to schedule for the selected Industry or Group of Industries.  Then choose the event category and type. 

If the event has an auto schedule frequency it will be automatically added to the frequency selector.  However, you can change it at this point.

If the Event has Pre or Post events set up for it, <Create Pre and Post Events too> will be checked and those events will also be created.  You may deselect creation of Pre and Post events but you cannot choose to add Pre and Post events unless they have already been set up in the <Event Type> utility table in Event Administration.

Note!  Each Event has an "Auto Schedule Frequency" which may be set in the Event Type of Event Administration.  This frequency tells the system how often the event occurs.  You can also set up Pre and Post events for each Event as well.

Items

Description

Facilities or Group

Choose the group or Facility you would like to Auto schedule for

Event Type

Choose the type of events you would like to schedule.  If you do not see the events you would like to schedule in the drop down box, go to the Event Administration Screen, click on the appropriate Event Type tab and add / modify an event type.

Frequency

How often is the event going to be generated?  Frequencies will be auto populated with the Auto Scheduling Frequency from the event type selection.  However, users can change the frequency at this point.  To see where you can add an event type Auto Schedule Frequency, go to the Event Administration Screen.   

Create Pre and Post Events

If the event type chosen has pre and post events associated with it, this check box will be filled in.  This will automatically generate pre and post events for the chosen event type.

(Pre / Post Events:) This is a discontinued feature provided for backwards compatibility. Please see the Pre / Post Configuration setting.

Choose a date range

Click the <Dates> tab, and enter a Date Range to schedule the event for.  If you choose <Spread out evenly over the date range>, all events will be spread out proportionately over the date range, otherwise, all events for multiple Haulers will be scheduled on the same date.

Items           

Description

Start Date

Start Date for the Auto Scheduling Process.  When do you want to schedule your first event?

End Date

End Date for Auto Scheduling Process.

Spread Events out evenly over the date range

Instead of scheduling all of the events on the same days, each event will be spread out throughout the frequency time period.  This helps to alleviate overloading certain days of the month or week with too many events

Schedule Summary and Name

To make the schedule, click the <Create It> tab and it will display the number of events that are going to be created.  An Auto Schedule Name will be automatically created for you or you may enter your own name.  Click on the <Create it> button and all the events will be temporarily created and displayed on the <Confirm> Tab. 

Items           

Description

Events To Create

This Section of the software will identify how many events will be scheduled when you click on the Create Events Button.

Auto-Schedule Name

Auto populates with a suggested name that includes the Group or Facility, Event Type and Date.  However, users can change this field

Event Count to Schedule

Number of events that are going to be created.  Keep in mind the creation process is a two-step process and once the events are created they must be confirmed on the following screen

Create Events

Use this button to create temporary events that can be confirmed within the “Confirm Tab”.  Keep in mind that these events will only be temporarily created until confirmed.

Confirm Tab

This Section of the software will identify how many events will be scheduled when you click on the Create Events Button

Use <Select All> and <Deselect All> buttons for rapid over-all changes or the ‘Create Event’ check box for individual events you wish to Confirm creation for.  Click <Confirm Events> and all events marked as ‘Create Event’ will be created.

Items           

Description

Confirm Tab

This Section of the software will identify how many events will be scheduled when you click on the Create Events Button

Confirm Events

Choose the event that you would like to create, and then click on the Confirm Events button to create the events.  Users can use the select all and deselect all buttons to quickly choose events.

Select All

This will select all events in the list and mark the Create Event check box as true

Deselect All

This will deselect all events in the list and mark the Create Event check box as false

Event Check Box

Check the boxes for the events that you would like to create events for.  Users can also use the Deselect All and Select All to rapidly Select all events

Details

Opens the details form to view or edit information regarding the events you are about to Confirm

Due Date

If the dates scheduled are not the dates you want, you can edit the date right here.

 Delete A Schedule of Events

Should you need to delete the scheduled events for any reason, click the <Delete> tab, then select the Batch to delete from the drop down list and click the red <Delete Auto Schedule> button.

Items

Description

Choose Auto Schedule to Delete

Use the drop down list to choose the auto schedule event you would like to delete.  Clicking on the Delete Auto Schedule button will delete the events that were created from that Auto Scheduling Event.  Note:  This Delete Function will not delete any event that has other events, such as Violations associated with it.  The system will indicate how many events were deleted.  This number may differ from the number created because of the reasons just indicated.  Also, only event that do not have Complete Dates are deleted.

Active Event Type

This is the type of event that was scheduled with the chosen Auto Schedule Item

Active Auto Schedule Date

The date the Auto Scheduling item was created

Events Created by Auto Schedule

Number of events that were created by the Auto Schedule item