Begin Disposal Data Entry

Enter the Manifest # and the Facility Name or Address. Linko checks the database to determine if this Facility currently exists. As the user types the info, the list moves to the matching record.

The Facility Name / Number / Address pull-downs will list all the facilities in the entire Linko Database including LinkoFOG, LinkoCTS, or the Waste Hauler Module’s Other Facilities.

The user can then either select the desired Facility with the mouse or type to limit the list and select the currently highlighted Facility by hitting “Enter”.

If a Facility does not exist in the Linko Database.

If the user types in a Facility Name, Address, or Facility Number that does not exist in the drop down lists, the use is prompted to create a new Facility.

Selecting Yes takes you to the New Pump Out Location Screen.

Here you can complete the information for the New Facility and choose whether to add it to LinkoFOG or the Hauled Waste OTHER Facilities list.

The information that appears in the New Pump Out Location Screen is configured in Event Admin, Configurations Tab, by selecting the “Set New Facility Defaults Used During  Disposal Entry.” This opens the Default New Facility Information Screen.

Finally you are asked to create a new Pump Out and Disposal Event for the new Facility.

Facilities that have more than one extractor.

Check for an existing Event

Complete the Existing Event or create a new one

Follow-up Event

Choose which Linko Modules will list their Events

Linko will show an existing Facility with more than one Extractor and list each Extractor separately so you may choose precisely what was pumped out. When a new Facility is being created within the Disposal Data Entry process, no provision is made for which Extractor is being pumped, as that information has not yet been added to the new Facility.

Linko checks the Facility you chose to see if it already has an event scheduled. If Linko finds an existing event, it asks if you want to complete that event.

If you say “Yes” it uses the Date Disposed and Waste Hauler that you are entering to complete the already existing Pump Out and Disposal Event. If you say “No” it creates a completely new Pump Out and Disposal Event for that facility.

Once you have completed the Event (New or Existing) Linko will prompt you to create another Pump Out and Disposal Event for that Facility. This follow-up event is scheduled based upon the Cleaning Frequency of the Extractor, or if that is not assigned, then it will use the Frequency assigned to the event type.

Use the Configurations Tab in Event Administration, under the Pump Outs and Disposals section, choose “Facilities Visible for Hauler Disposals” to list if LinkoFOG, LinkoCTS, or Other, types of Facilities and Addresses are listed to select from.

Choose What Type of Event Linko Will Look For

In Event Admin, under the Configurations Tab, in the Global Configurations Section, under Pump Outs and Disposals, you can choose “Default Pump Out Event Type.” Linko uses this selection to limit its search for existing Pump Out events to that type. So when you enter the Manifest Number and Facility, it will search that Facility’s events of that Type for one that DOES NOT have a Disposal Date. It will offer that as the event to associate to the Disposal you are creating.

Filter on Disposals by Date entered

The Pump Out Disposal Event is also marked with a Modified Date / Time that represents when the Pump Out was updated / created. This is useful for filtering Disposals entered by date on the Disposals List View screen.

Default Pump Out Disposal Information

When using the Disposal Data Entry Screen, click on the Edit Defaults Button to configure Default Pump Out Disposal Information. This allows the user to enter data that will be the same for each Pump Out Disposal Event. If you receive a number of manifests from one Waste Hauler, you only have to enter the Waste Hauler info once for all of the manifests.

Pump Out and Disposal Follow-up Events.

When a Pump Out and Disposal Event is completed, a follow-up event is created. This is user-configurable in Event Admin, Configurations Tab, Local Configurations, All Events.

Create follow-up Events how?  Choices are: Automatically, Prompt, or Never.

Create follow-up Events based on?  Due Date or Complete Date.

Buttons

Action performed

Close

Closes the screen.

Cancel

Cancels the Pump Out Disposal Event creation process and resets the screen for choosing the next facility / start the next manifest.

Edit Defaults

Users can change the Default Disposal Information at any time by clicking the Edit Defaults button.

Item

Description

Manifest #

Track the waste disposal by the Manifest number and enter it here. If a Manifest # is entered, the software will check to see if that Manifest # has already been used. If so the user is notified, but can still use the number. Manifest #s do not have to be unique in the software, but in practice typically will be, but it is helpful when the numbers are duplicated to notify the user.

Facility Name / Facility No. / Address 1

These fields will list all the facilities in the entire database. Users select which Linko Modules to choose facilities from via the “Facilities Visible for Hauler Disposals” selection in the Pump Outs and Disposals under Local Configurations of the Configurations tab in Event Admin.

This Facilities configuration requires careful entry of the Modules’ names, with commas separating the values. For example:  LinkoFOG, LinkoAg, Other would show the Facilities from the FOG and Silver Modules and the Other Facilities in the Hauled Waste module.

Address 2 / City

Additional Address information for the Facility. These lines are not user editable at this screen and do not provide a pull-down listing of Facilities.

Amt. Pumped

How many gallons did the Waste Hauler pump from the Facility?

Hauler Name

Choose the Waste Hauler name from the pull-down listing.

Vehicle #

Choose the number of Vehicle that performed the Pump Out. If you select a Vehicle number from the drop-down list that has been assigned a Retire Date that is earlier than the Complete Date of the Pump Out and Disposal Event, a message is displayed to the User but the Vehicle is still used in the event.

Complete Date

Disposal Date

The Complete Date is the date that the Pump Out and Disposal Event was actually completed. This identifies when the Waste Hauler actually pumped the Trap at the Facility.

The Disposal Date is the date that the Waste Hauler disposed of the pumped materials. When a user enters a Pump Out and Disposal Event Complete Date, the Disposal Date can be automatically populated with the same date. This is the Linko Default setup.

Disposal Information was added to the Pump Out and Disposal event to allow the POTW to track both Pump Out Date and the Disposal date together as part of 1 database record.

See “Use Complete Date as Disposal Date” for configuration information.

When the “Use Complete Date as Disposal Date” is set to NO, then the Date of the Disposal and the Complete Date of the Pump Out must be entered into Linko separately.

This provides the ability to track when the Facility Extractor was pumped (Complete Date). Then see if and when the Hauled Waste is disposed of (Disposal Date). And last this provides the full “Cradle to Grave” tracking of the waste.

If you are tracking Cradle to Grave, you may want to change the Disposal Data Entry List view so that the Disposal Date is listed first. See CONFIG. Changing the order like this works with the above setting set to NO.

Enter the Disposal Date and then enter the Pump Out Completed Date. Linko automatically fills the Pump Out Due Date by making it the same as the Completed date. (This only applies if you are creating a new Pump Out and Disposal Event from a manifest.)

Pump Out Due Date

Linko Typically will enter this automatically from the Pump Out Details unless you have entered a new Pump Out and Disposal Event during the use of the Disposal Data Entry Screen. Then you must enter the Pump Out Due Date.

Other Field Names and Config

The List View Configure Link Allows you to select which fields are displayed, their width, and order. The Disposal Data Entry screen has a variety of additional Fields that can be used including additional Hauler address info, Extractor info, Hauler info, and Pump Out event information.

The Disposal Data Entry Configuration can also be used to configure what Disposal Fields are required and which ones should be included in the Default Pump Out Disposal Screen.

Required fields must be filled out before a Pump Out Disposal is completed. Some fields MUST be included on the form as they are required to save a new Pump Out Disposal Event. These are Disposal Date, Pump Out Complete Date, Due Date, Facility Name, and Hauler Name.

Edit Disposal Data Entry Default Values

Select the Default information that will be applied to each Pump Out and Disposal Event being created or modified from the Disposal Data Entry screen EDIT DEFAULTS button.

Adding fields to the Default List

Open the Configuration window for the Disposal Data Entry Screen  by clicking on the Config link. Select the Fields to be used as defaults by selecting the “Prompt For Defaults” column. That adds or removes fields from this screen, and then you can add the Default information here.

Buttons

Action performed

Continue

Saves the data and returns to the Disposal Data Entry Screen.

Reset Defaults

Users can reset the drop down lists at any time by selecting this button. Selecting Reset Defaults clears all fields except:  “Amount Pumped Units”, “Waste Type”, and “Pump Out Method” as the default values for these fields are configured under the Configurations tab in Event Admin. The “Created by” field is the currently logged on user.

Fields recently selected for “Prompt for Defaults” can be added by clicking on the Reset Defaults if they are not displayed yet..

Item

Description

Waste Type

It you enter a waste type that does not exist in the list, you will be prompted to add it to the list immediately. This list also can be modified in the Waste Types Tab of the Event Admin screen.

Hauler Name

When Waste Hauler Name is one of the default fields, if the Hauler has only 1 vehicle or 1 driver, that information automatically fills in the appropriate field (if the field is visible on the Defaults screen.)

If the user changes the Waste Hauler Name, and the vehicle or driver had values, then those values are removed. Each Waste Hauler has different vehicles and drivers.

If the Waste Hauler has a Disposal Site associated with it in Waste Hauler Management, the value is entered into the Disposal Site field but is not changed if the Hauler is changed.

Vehicle #

Enter the Waste Hauler Name and Number first. You can type in a Vehicle Number that does not exist in the list, and it will prompt you to add it immediately. Otherwise choose from the List of Vehicles for that Waste Hauler.

Vehicle Driver

Enter the Waste Hauler Name and Number first. You can type in a Vehicle Driver that does not exist in the list, and it will prompt you to add it immediately. Otherwise choose from the List of Drivers for that Waste Hauler.

Disposal Site

What site the Waste Hauler utilized to dispose of the wastes. If you are entering manifests for disposals at your POTW then put your WWTP in here. This requires you to add your WWTP as a Disposal Site under Disposal Sites

Disposal Date

Enter the date the Waste Hauler disposed of the wastes. This is for a large number of Manifests for the same day.

Pump Out Method

It you enter a Pump Out method that does not exist in the list, you will be prompted to add it to the list immediately. This list can be modified in the Pump Methods Tab of the Event Admin screen.

Disposal Person Present

What employee of the Disposal Site monitored the waste disposal process?

Pump Out Complete Date

If the Pump Out Complete Date is entered here and the “Use Complete Date as Disposal Date” setting is set to YES in the Pump Outs and Disposals section, Global Configurations, Configurations Tab of Event Admin, then the Disposal Date will be set to the Complete Date of the Pump Out and Disposal Event.

Adding a New Facility

When you are entering a Pump Out and Disposal event for which you have no current Facility / Industry in the Linko database, you can add a new Facility just by typing in the Facility Name or Address. When Linko does not find that information it will ask if you want to create a New Facility.

Selecting Yes displays this “New Pump Out Location Information” screen. If you say NO Linko will force you to re-enter information relevant to an existing Facility / Industry.

Linko adds as much default information for the new Facility as possible.

Select Fields to be Displayed in the New Pump Out Location Screen

Use the “Set New Facility Defaults Used During Disposal Entry” selection from the Event Admin Configurations tab. Users can choose which fields to be displayed. Users can then define what fields they require and the order in which they want them to appear here on the New Pump Out Location screen.

Using the Hauled Waste OTHER Facilities

When you are recording a Disposal for a new Facility that does not produce FOG, you might want to add it to the Linko OTHER Facilities Management section by selecting “OTHER” for the value in the Linko Application / Module field.

Buttons

Action performed

Continue

Saves the data and returns to the Disposal Data Entry Screen.

Cancel

Closes out of the screen without saving data.

Item:

Description

Linko Application / Module

This is part of the Default Information that Linko loads for the new Facility. Any new Facility has to be added to one of the Linko Modules. The Default value for this field is configured in Event Admin, Configurations, Global Configurations, and “New Facility Application Type Default.” Choose which application you typically will be adding new Facilities into. The Pull-Down arrow also allows you to select which Module.

This is a required field.

Facility Number

The Facility Number, or Permit # is automatically generated by Linko and must be unique. If a user tries to enter an existing Permit # when creating a new Facility, they are notified that the number is already in use.

Facility Name

Facility Name is a required field and must be entered when creating a new Facility.

Site ID

Site ID is a required field and must be entered when creating a new Facility. Linko automatically sets it to be the same as the Facility Number.

Facility Number

Linko automatically generates a Facility number for the New Facility based upon the application you chose to add it to.

Active Facility

Linko automatically assigns the new Facility as Active.

Function of the Default New Facility Information Screen

Use this Default New Facility Information screen to configure the New Pump Out Location Information  data entry screen. You can define what fields are required, what order they appear in, and whether they are appear at all.

Some fields are always required:  Facility #, Facility Name, Linko Application Type, and Site ID. Add or remove fields based upon your data entry needs.

Field Names

Linko handles Facilities, Industries, and OTHER Facilities, in a similar manner in the database. The Fields describing each are very similar. See Waste Hauler Management Screen for full Field Details.

A new Facility that is created during the Disposal Data Entry process can be added to any of the Modules in Linko, though typically you will add them to FOG or to OTHER Facilities (for SEPTIC disposals.) Other_Facilities_Management also lists the fields available.

Prompt as Default for New Facilities

Use this field to select which Fields you wish to have on the displayed listing on the New Pump Out Location screen.

Required Entry

Select required entry to force the user to input information into this field. Every required field is automatically set to a Prompt as Default For New Facilities.

Close

Exits and saves changes.

Positioning arrows allow you to move the Fields up and down the list to change the order they are displayed.