Track Pump Outs and Disposals from the Waste Hauler perspective

Use Select By to choose the Waste Hauler you want to track, or choose a group of Waste Haulers.

Shows all Pump Out and Disposal Events for the selected Waste Hauler or Group of Waste Haulers. Show the Facility that was pumped, the manifest number, when it was disposed, where it was disposed, and what type of waste and how much was pumped.

Click on the Details Button to open, view and modify the Pump Out and Disposals Details Screen.

Any Pump Out created in LinkoFOG that has been assigned a Waste Hauler will be listed here for that Hauler. This tracks the Pump Out and Disposal Event from the Waste Hauler perspective.

Track Disposals by Manifest Number

Enter disposal manifest information for new or existing waste generators.

Track Waste Types and Disposal Sites

Keep detailed track of the kinds of waste being disposed and where it is being disposed. New Waste Types can be added in Event Admin, Waste Types Tab.

Create New Pump Out and Disposal Events

Add a new Disposal by clicking on the Add … to open the Disposal Data Entry screen.

Three actions can then be completed:

1. Complete an existing Facility Pump Out and Disposal Event.
2. Create a New Pump Out and Disposal Event for any type of Permit / Facility in the database.
3. Create a new Permit / Facility and then create a new Pump Out and Disposal Event.

Create Follow Up Pump Out and Disposal Events

Use the “Create Follow-up Events How” selection in the All Events section of Local Configurations under the Configurations Tab for Event Admin to choose if follow-up events should be created Automatically, by User Prompting, or Never.

The follow-up Pump Out and Disposal Event is created based upon the Cleaning Frequency of the Extractor (seen in the Facility Management section of LinkoFOG) or if the Cleaning Frequency is not assigned, then the Frequency assigned to the Event Type will be used. See Event Admin to check the event frequency.

Other Facilities

Create a new Facility and choose which Linko Module it will be part of. OTHER FACILITIES Management allows the user to Manage a list of Facilities that don’t classify as Fats, Oils, and Grease Facilities. A Facility that had its septic system pumped fits here.

Reports

Generate a number of reports that can include identifying the amounts of waste and origination points

Buttons

Action performed

Delete

Delete an event.

Close

Closes the screen, returns to the Main Menu

Record Selectors

Standard Record Selectors allowing you to move between displayed Disposals.

Status Bar

Reduced Status Bar allowing you to view a Calendar, a Calculator, Contact Information, or create a new Phone Log Event.

Filter Criteria

Description

Select by:

Hauler: Allows you to select, and work with events for a single Waste Hauler one at a time.

Group: Allows you to select, and work with events for a whole group of Waste Haulers at the same time.  These groups are created in the Hauler Groups Section of the software

Hauler No

Displays the Hauler number of the Hauler associated with the events displayed.  Displayed only when using "Select by: Hauler" mode

Hauler Name

Displays the Hauler name of the Hauler associated with the events displayed.  Displayed only when using "Select by: Hauler" mode

Hauler Group

Displays the Group name of the Haulers associated with the events displayed.  Displayed only when using "Select by: Group" mode

Due Date

Drop down box offering a list of time periods.  Choosing a time period limits the Pump Out and Disposal Events displayed to the ones that have a Due Date within that time period. The user can create a Custom Date range (See the Custom Date explanation in the List and Details View section of Common Features) or add / modify / delete Date Ranges available in the listing via the Quick View tab of Event Administration.

Category

The Pump Out Management screen only shows Pump Out Disposal  Groups.

Category / Group

Choose the Pump Out and Disposal Group type that you would like to filter on.  Click on the Groups/Filter button to customize the selections, but the groups you select will only be Pump Out related.

Group/Filter

Opens the Filter form to create and modify groups and filters.

Quick Filter

Access the Quick Filter function by a Right Click on a field of interest and sort for and select just the records you want to display.

Item

Description

Add…

Opens the Disposal Data Entry screen to create a new Pump Out and Disposal event for the selected Hauler. 

Details

Opens the Pump Out and Disposal Details Screen. Complete modifications by clicking on the <<Edit>> Button.

Manifest #

If you are tracking Pump Outs via a Manifest # enter that number is displayed here.

Hauler Name

The Waste Hauler that performed and is disposing the Pump Out.

Facility Name

The Facility that was pumped.

Pump Out Completed

Disposal Date

The Pump Out Completed Date is the date that the Pump Out and Disposal Event was actually completed. This identifies when the Waste Hauler actually pumped the Trap at the Facility.

The Disposal Date is the date that the Waste Hauler disposed of the pumped materials. When a user enters a Pump Out and Disposal Event Complete Date, the Disposal Date can be automatically populated with the same date. This is the Linko Default setup.

Disposal Information was added to the Pump Out and Disposal event to allow the POTW to track both Pump Out Date and the Disposal date together as part of 1 database record.

See “Use Complete Date as Disposal Date” for configuration information.

When the “Use Complete Date as Disposal Date” is set to NO, then the Date of the Disposal and the Complete Date of the Pump Out must be entered into Linko separately.

This provides the ability to track when the Facility Extractor was pumped (Complete Date). Then see if and when the Hauled Waste is disposed of (Disposal Date). And last this provides the full “Cradle to Grave” tracking of the waste.

Waste Type

When you create a new Pump Out, the Waste Type field will automatically fill in with the default type of Pump Out waste. The value typically will be FOG but you can also assign SEPTIC or create your own list.

See “Default Pump Out Waste Type” for configuration.

Pump Method

When you create a new Pump Out, the Pump Method field will automatically fill in with the default type of Pump Method. The value typically will be FOG but a user-defined list can be created. The Inspector may choose an alternate or add a new Method to the list.

See “Default Pump Method” for configuration.

Amount Pumped

How much the Waste Hauler pumped.  This must be a numeric value.

Disposal Site

Where the Waste Hauler dumped what it pumped. To create or edit Disposal Sites go to the Disposal Site Screen, see Haulers on the Menu Bar, and Select Disposal Sites on the menu.

Other Field Names and Config

The List View Configure Link Allows you to select which fields are displayed, their width, and order. The Disposal Management screen has a variety of additional Fields that can be used including additional Waste Hauler address info, Facility info, Extractor info, Facility Pump Out info, Vehicle and Driver info, and event information.

Record ID

Linko assigns a unique number to the Record so that it can be searched on. This allows the user to quickly limit their search to one record.

Hauler No

Unique ID number of the Waste Hauler

Hauler Site Address 1 / 2

Address lines for the Waste Hauler that performed the Pump Out and Disposal Event.

City / State / Zip

City, State and Zip code of the Waste Hauler.

Facility No

Unique ID number of the Facility that was pumped. This item comes from the Facility Management screen in LinkoFOG.

Facility Site Address 1 / 2, City, State, Zip

Address lines, City, State, and Zip for the Facility that was pumped. These items come from the Facility Management screen in LinkoFOG. 

Facility Map Category

Map Category for the Facility. This item comes from the Facility Management screen in LinkoFOG.

Facility Class Code

What type of Facility is this?  E.g. Fast Food, Cafeteria, Hotel… 

This item comes from the Facility Management screen in LinkoFOG.

Facility Secondary Class

A second classification to describe this Facility, which can be utilized in conjunction with “Classification” to group Facilities in a more specific manner.  This item comes from the Facility Management screen in LinkoFOG. 

Event Type

In Disposal Management, the Event Type will typically be the Default Event type of PUMP.

See Default Pump Out Event Type to configure a different Default Type if you have previously created another Pump Out Type to use.

To create new Pump Out Event types go to the Event Types of Event Administration, Pump Outs tab.

Extractor ID

This item comes from the Extractor Details screen in LinkoFOG. This is a unique identifier for an Extractor at a particular Facility.

Flow Sequence

This item comes from the Extractor Details screen in LinkoFOG. Identifies what point in a multi-stage process belongs to this Extractor when more than one extractor or more than one stage in an extractor is used. This can help identify how the water flows before it enters the sewer.

Trap Size

This item comes from the Extractor Details screen in LinkoFOG. This value must be numerical and decimals are okay.

Pump Out Due Date

The date that the Facility Pump Out was scheduled to be completed.

Amt. Pumped Units

Units for Measuring the volume of waste pumped from the Extractor at the Facility.

See “Default Amount Pumped Units” for configuration information.

Facility Person Present

You can select from the Contacts for the Facility. This item comes from the Facility Management screen in LinkoFOG. 

Vehicle #

The vehicle number of the Waste Hauler.

Driver

The driver of the vehicle for the Waste Hauler

Disposal Person Present

Personnel of the Disposal site who was present at the disposal.

Created By

You can select from a pull-down list of POTW employees to assign the Pump Out and Disposal Event creator.

Assigned to

You can select from a pull-down list of POTW employees to assign who the Pump Out and Disposal Event is assigned to.

Performed By

You can select from a pull-down list of POTW employees to assign the party who completed the Pump Out and Disposal Event.

Event Comments

The POTW personnel completing the Pump Out and Disposal Event can enter explanatory notes in this field. These will be displayed on reports. (8000 character max)

Internal Comments

The POTW personnel completing the Pump Out and Disposal Event can enter explanatory notes in this field. The notes in this field will NOT be displayed on reports. (8000 character max)

Pump Out Complete?

Shows a NO if the Pump Out and Disposal Event does not have a Complete Date entry.

Pump Out Late?

Indicates if the Pump Out was completed past its due date.

Violation Exists

Shows YES if a Violation was created for the Event.

Date Modified

Shows the date that the user Modifies the record.