File locations

 

Permit writer creates documents from Word templates (also called ".dot" or.”dotx” files because that is the extension Word uses for templates).  Some of the templates use the mail merge feature to link in data from the permits and other templates use html tables.  The templates and target documents are located in subdirectories of the Server location. In the Linko SQL version this is the shared files folder. See LinkoCTS™ System Administration, Database tab for a listing of the folder locations for the Linko software.  For example: if you've installed the Server component in "L:\LinkoCTS" then the Templates directory will be "L:\LinkoCTS\Server\Templates", and the Docs directory will be "L:\LinkoCTS\Server\Docs".  This is done so that templates and final documents will be available to all users.

 

After a permit is created, it is then added to the Document Link field on the Industry Management Screen in a PERMIT Note.  The Permit is also stored in the Document Link field for the EXPIRATION event of the Industry.  You can always view the most recent permit copy in these locations.

 

 

 

 

Each Permit document is built from one or more Word templates (.dotx files).  Word templates offer the greatest ease in formatting, but they have some limits (such as the inability to create a table with just enough room for multiple mail-merge records).  Those templates get their mail-merge data from ".txt" and “.csv” files in the "Data" directory of the workstation - typically "C:\Linko_Software_SQL\LinkoCTS\Data" - and those files are created "on the fly" when permit documents are created.

 

When a variable-length table is required (for a list of outfall limits, for example), an HTML template is used to create the table, which is then inserted into the document at a location specified by a bookmark (===TABLE GOES HERE===) in the Word template. An HTML template may have a header and/or footer - which will be repeated for every Monitoring Point in the "Monitoring Points Limits" section.

 

Start editing a template in the Permit Section Details. Choose the desired template from the list under the “Section Name” field. If the section includes an HTML template, you'll be given a choice of editing Word template (select "Yes") or the HTML template (select "No").  Linko pre-configures the HTML templates specifically for your program.

 

 

 

Ø  Cover Letter – typical front letter to the Industry for the beginning of the Permit.

 

Ø  Permit Body - 1 page identifying the Industry, Effective date and Expiration date of permit; signed by authorized manager. 2^nd page listing Process Notes, DocNotes, and Status Notes from the Notes tab in Industry Management and a Requirements Paragraph.

 

Ø  Categorical, Significant, NAICS and Misc. Codes – These templates display the codes that are associated to the Industry within the CTS base software package.

 

Ø  Reporting Requirements – Modifiable to what your standard reporting requirements are.  Keep in mind you can create multiple standard requirements templates, each being their own section.    This allows you to assign different standard requirement sections to different Industry permits.  Having multiple requirement sections will help you to quickly create different types of permits. 

 

Ø  Monitoring Requirements – What are the parameters that need to be tested for, how often samples need to be collected and what collection method should be used.

 

Ø  Monitoring Points – List of Monitoring Points the Industry has. 

 

Ø  Monitoring Point Limits -- List of limits for each of the monitoring points.  There are several Monitoring Point Limit Numbers to Choose from.  Each one has a different number of columns.  Find the one that matches your style of permit.  Also these are mix and match-able depending on which permit your needs.

 

Ø  Standard Conditions - Generic information regarding the Industry’s responsibilities.

 

Ø  Special Conditions -- Permit specific compliance schedule.

 

Ø  Misc_1-3 – Use these sections in any way that you would like.  With the improved print order they can be placed anywhere on the permit you would like.

 

Ø  Create your own templates.  Each Permit Section is a template.  You can create as many templates as you need and assign those templates to different Industries.  This allows all industries to use the same template or each Industry can have its own templates.

 

 

The following fields are available for Word templates:

 

 

 

 

 

 

Each HTML template gives you some control over table appearance (text alignment, grid lines), as well as optional header and footer.

 

 

 

Note that you can insert some of the monitoring point fields into the header or footer by adding the field name (enclosed in braces). For example, if the field "Long_Desc" is available, then you can put "{Long_Desc}" in the header or footer - and it will be replaced by the actual value (the monitoring point's "Long Description") when the HTML template is inserted into a permit.

 

 

The following is an example of editing the HTML document to provide a Header and Footer for the MS Word Template.

 

 

 

 

 

 

 

Monitoring point limits and requirements (sampling type and schedule) are sub-grouped by monitoring point - so when you include (for example) monitoring point limits, you will see a separate header, table (of monitoring point limits), and footer for each monitoring point.

 

 

 

The font sizes and types in your final permit document are either controlled by the Individual Template or the Master Permit Style Template.  Which is used is determined by the “Base Permit Style on:” selection on the Build Permits screen.

 

IF you choose Master Permit Style Template, then the font sizes and types are not controlled by the font sizes and types in the templates - rather, they are determined by the style of the text in the templates, and the fonts for those styles in the "Permit Style" template (the base template for permits).  For example, if the font for the "Normal" style in the "Permit Style" template is 12-point Courier New, then any template text that is labeled “Normal” will be changed to 12-point Courier New in the final permit document.

 

HTML table text is treated as "Normal" style, and that's true of plain header and footer text.  If you have any HTML text that is marked with HTML header tags (<H1>,<H2>, etc.), then the template will treat that text as a header style (H1, H2, etc.)

 

You can change the fonts for those styles by pressing the Edit Permit Style button on the Build Permits screen. Once you're in Word, choose "Format", then "Style".

 

 

 

 

Select the style you wish to modify, and then click the "Modify" button.

 

 

 

Be sure to click the "Add to Template" checkbox.

 

 

 

(Exact instructions will vary from one Office version to another. For example, “Styles” is available under the “HOME” tab in Word.)